Complaints Policy

Policy Statement

CCS views complaints as an opportunity to learn and improve for the future, as well as a chance to put things right for the person (or organisation) that has made the complaint.

Our policy is:

  • To provide a fair complaints procedure which is clear and easy to use for anyone wishing to make a complaint
  • To publicise the existence of our complaints procedure so that people know how to contact us to make a complaint
  • To ensure everyone at CCS knows what to do if a complaint is received
  • To ensure all complaints are investigated fairly and in a timely way
  • To ensure that complaints are, wherever possible, resolved and that relationships are repaired
  • To gather information which helps us to improve what we do

Definition

A complaint is any expression of dissatisfaction, whether justified or not, about any aspect of CCS.

Source of Complaints

Complaints may come from any person or organisation which has a legitimate interest in CCS, e.g. clients, partners, donors or subscribing members

A complaint can be received verbally, by phone, by email or in writing.

NB:  This policy does not cover complaints from staff members, who should refer to the Grievance Procedure on page 30 of the CCS Employee Handbook.

Confidentiality

All complaint information will be handled sensitively, informing only those who need to know and following any relevant data protection requirements [see the CCS Data Protection Policy].

 

Responsibility

Overall responsibility for this policy lies with the CCS Board of Directors / Trustees and its implementation with the Senior Management Team.